Job Description

Position Summary
The Associate Director, Payroll and Payroll Tax Accounting oversees the daily financial operations, compliance and administration of the company’s Payroll and Payroll Taxes. As a member of the Payroll and Payroll Tax Finance area, the Associate Director oversees the daily administration and regulatory compliance of Payroll and Payroll Tax within each of the jurisdictions. The Associate Director will lead a team of accounting professionals to correct financial issues, monitor payroll and Payroll Taxes for compliance, and resolve issues escalated by that team. The Associate Director is responsible for the F&A data architecture and administration within the company’s Workday HCM system. The Associate Director must be adept at reviewing diverse sources of information, providing actionable interpretation of data, and managing work through subordinates. In addition, serves as a primary liaison with audit staff from both an internal and external capacity.

Expected Contributions

PAYROLL AND PAYROLL TAX ACCOUNTING

• Manage the Workday integration to company General Ledger to ensure journal entries for payroll created on a weekly basis. Responsible for reconciliation of all payroll transactions to MVGL.

• Review Payroll data prepared by Payroll Services including the following areas: payroll entry preparation, payroll calculations, payroll accruals, and year-end processing to ensure compliance within company policies.

• Manage the domestic bank account, USVI bank accounts, Puerto Rico bank account, and Wisely process.

• Oversee the research of individual payroll discrepancies ensuring accurate associate W2s and cash receipts.

• Ensure SUI rate changes, special assessments, FUTA credit reduction and other payroll tax liabilities are updated and accounted for accurately and in a timely manner.

• Review Federal 940 and 941 IRS filings and ensure appropriate tax receivables and liabilities are recorded.

• Direct tax filings and payments not administered by ADP (e.g. NV business tax, etc.).

• Manage global intercompany transactions for all expatriate balance sheets used in calculating gross to net payroll transactions.

• Oversee Workday Payroll Mapping Updates to align with pay codes created by Payroll

• Execute the configuration of Workday integration to company General Ledger to estimate payroll accruals to support the transition to a month end close.

• Manage the state dated check process for all outstanding payroll checks in the United States, Puerto Rico, and USVI

WORKDAY HCM – F&A DATA MANAGEMENT

• Direct activities associated with the global data architecture management of Cost Centers in Workday; mitigating errors in employee taxes, employer taxes and ensuring accurate location of expense in the P&L.

o Cost Center Inactivations (No Open Positions): initiate Cost Center inactivations to ensure Talent Acquisition, HRIS, and F&A do not utilize Cost Centers associated with inactive MVGL combinations. o Cost Center Inactivations (Yes Open Positions): partner with HRIS and Talent Acquisition to close all open positions affiliated with Cost Centers that should be inactivated; after requisitions are closed initiate Cost Center inactivations to ensure Talent Acquisition, HRIS, and F&A do not utilize Cost Centers associated with inactive MVGL combinations.

o Cost Center Create Hierarchy Update: create Cost Center security hierarchy in Workday.

o Cost Center Put Hierarchy: attach the Cost Center to the Cost Center Hierarchy.

o Change Organization Assignments with and without Company Changes: update associate records to new Cost Centers as required; communicate the reset of applicable tax buckets if Company change occurs mid-year.

o Change Organization Assignments Contractors: update contractor records to new Cost Centers as required.

o Change Organization Assignments Secondary Jobs: review associate records for secondary jobs and initiate Cost Center updates to ensure P&L accuracy and MVGL suspense is minimal.

• Partner with FIM to ensure Cost Centers in Workday are valid combinations in MVGL to minimize payroll suspense.

• Manage global requests to create Cost Centers in Workday. Collaborate with teams to understand goals and align new requests to established data architecture and naming conventions.

• Partner with the HCM team to ensure accurate associate data including but not limited to, term dates, hourly rates, job profiles, currency/company alignment, and location discrepancies

FINANCIAL MANAGEMENT

• Oversee consolidated P&L and Cash Flow Budgeting and Forecasting processes for domestic Payroll and Payroll Tax.

• Ensure internal controls are established related to funding requests for payroll and payroll taxes.

• After each payroll run, ensure payroll registers are recorded to MVGL completely and accurately.

• Review all SOC-1 reports to ensure compliance and maintain internal effective accounting, analysis, control and review process.

• Prepare and ensure MVW is in compliance with generally accepted accounting principles.

• Provide on-going audit support for all Payroll and Payroll Tax requested by internal and external auditors

POLICIES & PROCEDURES

• Establish and maintain familiarity with provisions of existing as well as new federal and state laws to establish the impact on benefit plans and ensure compliance with COBRA, HIPAA, ERISA and Section 125 and other federal and state regulations.

• Manage the evaluation of ongoing changes in methods, procedures or policies to continuously improve the quality and costs of the MVW payroll system.

• Communicate recommendations and business decisions to Payroll, third party tax consultants and other resources, as appropriate.

• Review and approve reconciliations of various balance sheet accounts on a period basis to ensure any discrepancies are reported through the MVWP-66 and resolved in a timely manner.

• Collaborate on special projects for rate calculations, financial analyses, and budgeting.

• Performs other duties as appropriate

Candidate Profile

Education:

• Bachelor’s Degree in accounting, Finance, or related field; or equivalent accounting experience required.

• MBA or Masters of Science/Graduate Degree in Accounting, Finance, or related discipline and/or CPA strongly preferred.

Experience:

• Significant (5-7years) experience in finance and accounting management.

• 5-7years’ experience managing a team; demonstrated success leading and developing a strong organization and workforce in a complex, service-intensive, deadline-driven environment.

• Experience managing shared services environment strongly preferred.

• Experience with vendor management required.

• Experience with HRIS and Global Data Privacy knowledge preferred.

• 5-7years’ financial contract interpretation and management experience.

• Proven history of consistently delivering business results.

• Experience in process reengineering preferred.

• Experience actively participating in conducting the due diligence and implementing new benefit plans or payroll services in new countries is strongly preferred.

Skills and Attributes:

• Possesses a professional demeanor, develops and maintains effective relationships with a broad group of stakeholders and has experience collaborating and resolving issues; influences key business decisions without authority.

• Is a team player with credibility who works with a high degree of independence.

• Is results oriented; delivers results under difficult conditions and demonstrates balanced judgment under pressure; persistent-- drives ideas.

• Analyzes and assesses situations to find effective solutions in a timely manner, sometimes with incomplete information; creative problem solver; engages in fixing the problem; makes decisions using data.

• Ability to influence key stakeholders, vendors, and project team members; able to sell ideas persuasively, settling differences and winning concessions without damaging relationships; able to be both direct and forceful while remaining diplomatic.

• Is an active learner who enhances personal, professional and business growth through new knowledge and experience.

• High degree of integrity in dealing with sensitive information.

• Possesses strong organizational skills and ability to manage multiple tasks.

• Proven ability to maintain a positive attitude at all times.

• Excellent written and verbal communication skills.

• Proven ability to meet deadlines.

• Ability to research various state payroll laws, tax laws and regulations

Technical Skills:

• Possesses strong technical skills; intermediate level knowledge of database information systems.

• Above average computer literacy: strong MS Office skills including Word, Excel, Access and various third-party provider applications.

• Data entry skills required

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.